I always say this, but it’s not always the big things in the job search that give people anxiety. There are also tiny little moments along the way that are completely confusing. This one just came up with a client the other day. She went on a 2nd round interview and wasn’t able to get the interviewer’s email address. Since she’s
This one just came up with a client the other day. She went on a 2nd round interview and wasn’t able to get the interviewer’s email address. Since she’s working with me, she knows that it’s important to always send a thank you note and so was wondering what to do.
So what should you do if you didn’t get the interviewer’s email address?
Option 1: If you know any other employees’ email addresses and you know the first and last name of the person who interviewed you, you can guess.
Just plug your interviewer’s first and name into the email formula and viola, you’re ready to send your thank you note. If for some reason the email is incorrect, you will get a bounce back and know you will need to try another tactic.
Option 2: Just ask the person who coordinated the interviews.
Generally, this is a recruiting or HR person and they will be happy to pass along this information. You can say something like the below:
“Hi [scheduling contact], Thank you so much for setting up my interview today. It was great meeting with [person] and I really enjoyed our conversation. I didn’t get a chance to get [his/her] email address and I was wondering if you would be willing to pass it along so I can send a thank you note. Thanks again and I am looking forward to hearing about the next steps in the process!”
Option 3: Email that same scheduling contact and ask him or her to pass along a note that you attach to the email
This is a good option if it seems like the person you interviewed with didn’t want you to have their contact information for some reason. In that case, you can email the recruiting/HR contact and say something like the below:
Hi [scheduling contact], Thank you so much for setting up my interview today. I was hoping you could pass along the thank you note below to [interviewer]. I really enjoyed our conversation and I’m looking forward to hearing about the next steps in the process!)
A few other tips:
- Always customize your thank you notes to the interviewer and to the content of your conversation – more on this here
- If you interviewed with multiple people, you should still write individual notes to each interviewer
- Send your thank you note the same day as the interview or the day after at the latest
- If you’re wondering if you should email or send a handwritten note, I recommend email simply because it’s faster. If you feel that a handwritten note will go a long way, you can send a snail mail thank you note in addition to your email as a follow up — just make sure you say slightly different things in the 2 notes!